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J-1 Department Responsibilities (J-1 Interns)

During a J-1 exchange visitor program, the hosting department:

  • Monitors student intern while at UMD to ensure the successful completion of their J-1 program objective and hosting supervisor serves as a mentor
  • Serves as the liaison between ISSS and the international employee 
    • Responds to pre-arrival emails  
    • Notifies ISSS of changes in program dates
    • Serves as a first point of contact for the international visitor prior to their arrival
  • Ensures that all J-1 visitors check-in online with ISSS and attend an orientation session
    • Assists scholars with the online, iTerp check-in process. Upon arrival on campus, the scholar will check-in with your unit. If the scholar needs assistance with the online check-in process, please assist them with scanning and uploading their documents to iTerp. For online documents check-in, the scholar should submit the "Documents Check-In" e-form on iTerp
  • Ensures that all J-1 visitors are aware of health insurance requirements and provide proof to ISSS
  • Confirms that the training program will engage the intern for a minimum of 32 hours per week, and will require no more than 20% clerical duties
  • Conducts evaluations of all J-1 student interns.  For internships in duration of more than six months, a midpoint and final evaluations will be completed.
  • May not offer the student intern employment at the completion of the training program for at least 12 months, as the intern is expected to return to his/her home institution to complete his/her degree.


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