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J-1 Student Intern Application

The hosting Professor or Scientist will invite a prospective student to participate in a Student Intern program at the University of Maryland. The department will provide the information for the Internship Placement Plan when submitting the iTerp request. The department will need to collect the following information from the Student Intern:

  • Biographical Data and Education History
    • Passport, CV, previously issued diploma (if held), transcript for current degree program
  • Proof of funding, if not provided by the University of Maryland department
  • Proof of English language proficiency

Please contact ISSS for the workday process.

The department will initiate the Student Intern Contract/Hire in Workday

Once the workday process is completed and the record feeds into iTerp the department can complete the J-1 Student Intern Initial Request

The department will begin the request using the J-1 Student Intern Initial Request in iTerp. The visa coordinator/HR Analyst should submit the Student-Intern Access e-form at the start of the process. An email will be sent to the Student Intern allowing them to complete the Student Intern e-forms. 

The Student Intern’s e-forms are: 

  • Prospective Intern Information
  • Home institution certification
    • Sent to advisor at home institution for confirmation
  • Statement of Purpose
  • Health Insurance Requirement
  • J-1 Student Intern Attestation

The department e-forms are:

  • Student-Intern Program Information
    • English Proficiency Certification
    • J-1 Intern Department Responsibilities
    • Complete J-1 Intern Request

Upon receiving the request, ISSS will review and determine eligibility. If the Student Intern is eligible, ISSS will prepare and issue a J-1 DS-2019 and DS-7002 (T/IPP). Processing a DS-2019 form can take approximately two weeks. ISSS will digitally sign and email the J-1 DS-2019 and DS-7002. This email will include additional instructions on the remainder of the immigration process. 

The following resources will help the departments create the request.  

*Training is required before access is granted to iTerp. 
To schedule training, please contact Siemy Khan, VP/Provost
 

The student intern will receive the J-1 DS-2019 and apply for a J-1 visa at the US embassy/consulate. They are required to:

The US embassy will issue a visa stamp in EV’s passport. Visa wait times vary from country to country. Some visitors go through additional clearance called Administrative Processing which adds 3-4 weeks to the visa application process. 
 

Upon arrival, the Student Intern is required to:

  • Meet with their Department to check in and inform the department they have arrived at the university. They should provide their immigration documents (i.e. passport, visa, I-94* and DS-2019) at this meeting.  At this time, the department should provide the temporary SSN to the Student Intern.
  • Check in with ISSS by completing the J-1 Documents Check in iTerp.  This is a requirement of the Department of State (DHS) and the  documents are needed to activate/validate their Student and Exchange Visitor Information System (SEVIS) record. The Student Intern will be required to submit the following documents in the check-in process:
  • ISSS reviews check-in documents and validates J-1 record in SEVIS.
  • Attend A J-1 Student Intern Orientation: Orientation provides helpful information about the students’ J-1 status, health insurance, U.S. culture, the campus and local community, and resources that are available to you.  Attending orientation is a mandatory part of the J-1 program.  ISSS will provide orientation information after the check-in process is completed. 
     
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